Executive Assistant

• Managing the CEO's and CPTO’s complex diaries and inboxes, ensuring priorities are aligned and time is used effectively.
• Coordinating internal and external meetings, including leadership team sessions, board meetings, and customer engagements.
• Preparing high-quality briefing materials, agendas, and follow-up actions to support strategic decision-making.
• Acting as a liaison between the executives and internal teams, customers, and partners, ensuring clear and timely communication.
• Supporting the executives with confidential and sensitive matters, maintaining the highest level of discretion and professionalism.
• Organising travel arrangements and itineraries, ensuring efficiency and cost-effectiveness.
• Leading or supporting special projects and initiatives on behalf of the executives, ensuring timely delivery and alignment with business goals.
• Maintaining accurate records and documentation, including meeting notes and action trackers.
• Proactively identifying opportunities to improve processes and enhance executive support.
• Representing the executives’ office with professionalism, integrity, and a solutions-focused mindset.

•  Proven experience in a senior-level Executive Assistant or business support role.
• Strong understanding of business operations and executive-level priorities.
• Ability to anticipate needs and take initiative.
  
• Professionalism and emotional intelligence in all interactions.
• Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.
• Strong written and verbal communication skills, with attention to detail.
• High level of discretion, integrity, and confidentiality.
• Proactive, adaptable, and able to work independently with minimal supervision.
• Confident in engaging with senior stakeholders and managing relationships.
• Calm under pressure and able to manage competing demands.
• Tech-savvy, with proficiency in Microsoft Office and collaboration tools (e.g. Teams, SharePoint).
• A positive, can-do attitude and a commitment to continuous improvement.

At Zellis we create AI-enabled HR, workforce management and payroll products and services, to power exceptional employee experiences so that you and your people do better. Our multi-award-winning products pay over five million employees a year, with almost half (42%) of the FTSE 100, 50% of the top retailers and 30% of the top universities in the UK & Ireland as customers, making us the largest provider of Payroll and HR software and managed services.

Our vision is to be the clear leader in pay, reward, analytics, and people experiences. We're passionate about creating an environment where people want to join, belong to, and be part of a progressive organisation. Our values, which were defined with input from all of our 2,000 colleagues, we live and breathe every day:

• Unstoppable together.
• Always learning.
• Make it count.
• Think scale.

Our people are critical to our ongoing success; we’re proud of our inclusive culture that gives you the platform to grow, challenge the status quo and play a crucial role in further enhancing our market position as the leading provider of HR & Payroll software and services. With Zellis you’ll have the chance to stretch and challenge yourself in an environment that’s varied, flexible and hugely supportive.

We also love to reward and recognise our brilliant colleagues. As part of your benefits package, you’ll receive:

• A competitive base salary.
• 25 days annual leave, plus your birthday off and the opportunity to buy additional holiday.
• Private medical insurance.
• Life assurance 4x salary.
• Enhanced pension scheme with company contributions up to 8.5%.
• A huge range of additional flexible benefits across financial & personal wellbeing, lifestyle & leisure.